4 Money Handling Tips for Your Fundraiser

If you're needing extra cash for your organization, a fundraiser is a great way to come up with it. Once you've decided what you're going to sell, you need to figure out how you're going to do it. Many Missouri fundraising companies will offer order forms to take orders on. In addition to how you'll take orders, you'll want to develop a money handling strategy. In today's blog, Harmison's Hometown Fundraising offers a few tips for handling money during your next fundraiser.

1. Appoint One Person to Be Collector. 

For most school organization fundraisers, the teacher or advisor in charge would be the person to collect the money from the students. For other organizations, its important that you appoint someone to collect the money from everyone selling. Make a plan on how and when to get the money to this designated person. Depending on how long your fundraiser will last, you may want to have each person turn their money in at the end of each week. You don't want a bunch of people walking around with large amounts of money they've collected.You want to do whatever you can to minimize the risk of losing any of that money.

2. Create a Paper Trail. 

You want to have a system in place for how many sales you've made. That way, at the end of the sale you can match those sales to the amount of cash you have collected. Many of the order forms provided by your fundraising company have a place for you to write the total and mark whether or not the person has paid yet. In addition, you might consider getting receipt books for everyone. Some customers paying in cash may want a receipt for the transaction, and that also gives you another way to double check your sales numbers and make sure everything matches up.

3. Deposit Money in a Timely Manner. 

As mentioned above, you don't want anyone walking around with a large sum of money in their purse or backpack. If you have a plan for getting the money to an appointed "collector," that person can then take the money collected to the bank. If your organization doesn't have a bank account, be sure that the collector has a safe place to keep the money from your fundraiser, or consider opening an account. Depending on the length of your fundraiser, it might be wise to make multiple deposits throughout that time.

4. Keep It Simple. 

One of the most important things to remember about handling money during a fundraiser is to keep it simple. Limiting the number of people that have their hands on the cash is the best way to reduce the likelihood of error. Make sure that people selling take the money straight to the collector. You don't want to give money to your friend to take to the collector; if there is a discrepancy in the sales numbers and the amount of money, you won't know who is short.

For all your fundraising needs, you can trust Harmison's Hometown Fundraising! We offer a variety of catalogs, featuring products your customers are going to love. When it comes time for your organization to hold a fundraiser, make sure you have a money strategy in place. Depending on the fundraiser, sometimes money needs to be collected at the time of purchase and other times, it should be collected upon delivery. Make sure everyone in your organization knows how the money collecting is going to work. Happy Fundraising!

Harmison's Hometown Fundraising - For All Your Fundraising Needs! 

Harmison's Hometown Fundraising
Email: info@harmisonsfundraising.com
Toll Free: 800-810-0699
Fax: 515-236-3024

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